Writing a two weeks notice to quit your job is tough.
There are lots of emotions involved.
If you had a buttface boss in a soul-sucking job, you’ll probably feel relieved.
But if you enjoyed your time spent with the company, you’ll probably feel a mixture of sadness and excitement—sad to leave your friends behind, excited for bigger and better things.
No matter how you feel about leaving your job, one thing’s for sure:
You MUST leave on good terms.
It doesn’t matter if your boss was the biggest D-bag on planet earth…
Burning bridges is ALWAYS a bad idea.
It’s a small world, after all.
You might think the relationship doesn’t matter. But you never know who is connected to who. (Think twice about which fingers you use when waving goodbye.)
Remember, the goal here is to make friends, not enemies.
Friends are good references.
Enemies are not.
In this case, “last impressions” are just as important is first impressions. And one of the best ways to make an epic last impression is by writing a killer two weeks notice.
But how, Mitch? This is so f-ing hard! I don’t want to write something that pisses off my boss!
Relax. We got your back.
In this post, we’ve created 8 free templates you can use to help you leave on a high note (and make sure your message isn’t taken the wrong way).
Each template is designed for a specific situation. All you have to do is choose a template, fill in the blanks, and viola!—you’re ready to enjoy your (hopefully non-awkward) last two weeks of work.
But before we get into the templates, let’s look at some important things to remember when writing your letter.
Two common quitting mistakes that’ll come back to bite you
First off, if you think you can get away with just a quick, non-official verbal notice…you’re asking for trouble.
A formal written document (or in this case, email) is essential because…
- It gets put in your permanent employee file
- It makes your departure clear and protects you from any misunderstanding
- Sometimes it’s even required by contract (and may call for more than two weeks)
- It’s also a sign of respect and gives your employer time to fill the gap you leave behind.
That said, even with a formal document, you WILL still need a face-to-face meeting with your direct supervisor (or HR department). This should be done before you hand/send in your formal notice.
It’s tempting to just shoot over a quick email to avoid an awkward conversation.
But that, my friend, would be a mistake.
You need to sack up, have that awkward conversation, and win your employers respect. Here are some tips for a smooth “quitting conversation”.
How to write a two weeks notice that’ll impress your boss
The way you write your two weeks notice ultimately comes down to:
- Your relationship with your boss
- Your unique job situation
Think like a copywriter. Take a second to put yourself in your “prospect’s” shoes.
The answers to these questions will tell you exactly how you should write your letter (or in this case, which template to choose).
For example, if you think you boss will feel stressed about finding a replacement, you’ll want to address that in your letter with something like…
I’ll help you find a replacement
I’ll write up a detailed instruction guide for my replacement
I’ll make sure to finish up all current projects and tie up loose ends
Basically, you need to understand where your prospect (AKA boss) is, and then meet them there.
Alright enough chit-chat. Let’s knock this thing out so we can move on with our lives.
Two weeks notice templates
Use your answers to the empathy questions above to help choose the best template for your unique situation. I’ve filled in some of the blanks with examples to get your idea juices flowing.
(Note: This email will be sent to your direct supervisor. You can also forward it to the HR department and ask any questions you may have about the transition like receiving benefits, getting last paycheck, etc)
#1 – “Direct and To The Point” Two Weeks Notice
Who it’s for: This one works for almost anyone. It’s a great option if you don’t feel comfortable sharing why you’re leaving.
Subject 1: Two weeks notice
Subject 2: Two weeks notice (leaving on [DATE])
Subject 3: Resignation letter – [NAME]
Subject 4: [NAME] and [COMPANY] parting ways
I’m officially putting in my two weeks quitting notice today.
I am extremely happy with how I was treated at [COMPANY]!
I will continue to sing praises about the company, and value my time spent here.
I will happily help you find a replacement for my job.
I already have a few recommendations lined up if you want.
I will have to leave by [DATE], but I understand if you need me gone earlier.
Company protocol often requires resigning staff to leave immediately, if this is the case, I will obey all company rules as you see fit.
I will be performing all my regularly scheduled duties to my fullest ability for the remainder of my employment.
You can still count on me to show up and do my job.
If there’s anything else I can do for you, please let me know.
#2 – “Sentimental Buddies” Two Weeks Notice
Who it’s for: Use this if you are best buds with your boss (no need to be formal and stuffy). Notice how it doesn’t mention anything about finding replacements, continuing to work hard, finishing your projects, etc. That’s because your boss already knows he can count on you, his trusty sidekick.
Subject 1: Sad news :-(
Subject 2: Saying goodbye :-(
Subject 3: Two-week notice :-(
Subject 4: It was fun while it lasted, [NAME]!
The time has come.
I’m off to [Florida to start my Masters], and it’s time to say goodbye.
We’ve had a good run.
We [sold a lot of tires]. We [changed a lot of oil]. And most importantly, we made some great memories. (Remember [GOOD MEMORY]?)
Anyway, here is my official two-week notice. My last day will be [DATE].
I had a blast working with you and wish you the best!
Stay in touch,
P.S. – [INSIDE JOKE]
#3 – “Following My Dreams” Two Weeks Notice
Who it’s for: Use this one if you have a good reason for leaving and think it will actually help your case.
Subject 1: My 2 week notice
Subject 2: My resignation
Subject 3: Decided to make a big change (2 weeks notice)
Subject 4: Tough decision…(resignation letter)
When I first started working here at [COMPANY], you asked me about my long term plans. I mentioned that I wanted to [start my own business doing ___].
[Last month I found the perfect place and met a great partner. We’ve decided to make the jump and commit to this project full time]. That means I won’t be able to dedicate my best efforts to you and [COMPANY].
Working here has been fantastic. I’ve learned ___, ___, and ___.
[BRIEFLY ADDRESS ANY CONCERN BOSS MIGHT HAVE].
Thanks for giving me the opportunity – hope we can stay in touch.
All the best,
P.S. – My official last day will be [DATE].
#4 – “Short and Sweet” Two Weeks Notice
Who it’s for: Use this if you weren’t close to your boss and don’t think he/she really cares that you’re leaving.
Subject 1: My two weeks notice
Subject 2: My resignation
Subject 3: Time to say goodbye (2 weeks notice)
I’ve enjoyed my time at [COMPANY] and have learned so much from you and my colleagues. However, it is time for me to move on to new challenges.
Please accept this as my resignation effective on [DATE].
#5 – “Formal and Stuffy” Two Weeks Notice
Who it’s for: Use this if you need to be as professional as possible (i.e. it’s required by contract). If you want to talk about your reasons for leaving or other sentimental stuff, do it in your in-person meeting.
Subject 1: Resignation Letter – [NAME]
Subject 2: Two Weeks Notice – [NAME]
Dear Mr./Ms. [BOSS’ LAST NAME],
I regret to inform you that I will be resigning from [COMPANY] on [DATE]
Per my contract, here is my formal [NOTICE PERIOD LENGTH] notice.
Please let me know if there is anything I can do to facilitate the transition.
This was a difficult decision to make, and I am truly grateful for [the fulfilling experience I have had as part of your team].
#6 – “I’m Moving” Two Weeks Notice
Who it’s for: Use this if you’re moving to a new location. It’s your choice whether or not to include what that location is. Remember to address any concerns you think your boss may have.
Subject 1: [NAME] Two Weeks Notice
Subject 2: [NAME] Resignation Letter
I’m writing to officially inform you that [DATE] will be my last day.
I’ve really enjoyed being a part of the [COMPANY] team. However, due to [some personal reasons], I’ll be moving to [LOCATION] at the end of this month.
I’ve [written up a detailed guide to make sure it’s a smooth transition for my replacement].
Thanks again for such a rewarding experience!
#7 – “Career Development” Two Weeks Notice
Who it’s for: Use this if you found another job that is the “next step” in your career development. You can decide whether or not to include the company you are going to work for. If your boss is a decent human being, he/she will be happy for you and your development.
Subject Line: It’s time for me to move on (2 weeks notice)
I have some exciting (but also sad) news.
I’ve been offered a great position at [NEW COMPANY + DESCRIPTION]. This is an huge step forward in my [CAREER GOAL] journey.
I’ve learned many valuable skills working with [OLD COMPANY], and I want to thank you for giving me such a rewarding experience.
My last day will be [DATE], and I will make sure [all of my current projects are completed before then].
I wish you the best!
#8 – “Thanks a Billion” Two Weeks Notice
Who it’s for: Use this when you’re seriously grateful to your boss and/or the company. As you can see, most of these templates include some form of appreciation. But in this case, it’s not just a polite formality—you really mean it.
Subject Line: My official 2 weeks notice
I loved the chat we had today, and I’m glad I had the chance to share my exciting (yet sad) news to you in person.
I’m sending this email just to make things official—[DATE] will be my last day…
I also wanted to take one more opportunity to thank you for everything you’ve done for me.
You [THING THEY HELPED YOU WITH #1]. You [THING #2]. And most importantly, you [THING #3]
To be honest, I wouldn’t be where I am today if it weren’t for you.
I will always be grateful for my time with [COMPANY] and the rewarding experience it’s been.
I’ll be rooting for you guys!
All the best,
So there you have it!
These eight templates should cover all of your bases. Feel free to add or remove sections, but only include what’s absolutely necessary (no need to tell your life story). If you feel like it’d help to explain yourself more, do it in person.
By following these guidelines on how to write a two weeks notice, you’ll maximize the odds of a leaving your job with grace (and earning a killer recommendation).
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Hope this helps!
Mitch Glass – mitchglasscopywriting.com