Batching is perfect for people who feel like their days are too short and are always running out of time.
Every time you switch tasks, you lose your flow. You have to open up new files on your computer, shift gears, and refocus your mind. This usually takes at least a few minutes.
Those minutes add up.
If you’re checking your email, answering phone calls, and moving from project to project multiple times each hour—that’s a lot of time spent refocusing over the course of a day.
A simple solution is to batch similar work together to minimize this refocus time.
The trick is being strict about it.
For example, purposely schedule all your calls together. If you’re focused on a project and get pinged with a new email notification, ignore it.
99% of messages aren’t urgent. They can wait a few hours until message time.